Colloquy Chat

Privacy Policy

The colloquy.ca service is processing, storing and forwarding personal information about you as follows. By using the server, you agree with the described processing of your data.

Data Processing

This section describes how the colloquy.ca service processes your personal information internally.

Information Associated with your Account

The following information is needed to provide the service to you and is stored as long as your account exists:

• Login credentials are stored in encrypted form and never shared with other parties.
• Your account identifier (Jabber ID) is only shared with XMPP users and services that you interact with.
• Your contact list (roster, chatroom bookmarks) is not shared with other parties, except when you give explicit permission XEP-0321: Remote Roster Management.
• Your availability information (presence) is kept in memory and automatically shared with your contacts and the chatrooms you enter, and might be shared with other XMPP services that you are using (e.g. transports).
• User Content

We do not log IP addresses at this time, informational logging is disabled.

Content that you send or that is sent to you, is stored on your behalf, so that you can access it from all of your clients:

• Messages sent to you while you are offline are stored until you connect or your account is deleted.
• Message archives of the messages you send and receive are stored for 7 days, if you have enabled XEP-0313: Message Archive Management.
• Uploaded files are stored for 7 days.
• The removal of expired uploads happens when either a new upload slot is requested or a scheduled clean up once per week, whichever comes first.
• Chatroom history is stored according to the configuration of the respective chatroom, and might be made public by other participants.
• Your public profile information (vCard) and avatar image is stored alongside the account and can be queried by users who know your Jabber ID.

Note about backups

In flux at the moment.

Data Sharing

The main goal of the XMPP network is to get your messages to your contacts, and vice versa. To achieve that, data and meta-data is transmitted to the servers of the respective users, as far as this is required to deliver the messages.

Other XMPP Services

Content that you send to other servers is subject to their respective data protection policies. The processing on these servers might not be covered by the high data protection standards you expect.

Your Online Status

If you join chatrooms (MUCs) or add other users to your contact list, those users (and the operators of their servers) may be automatically informed about: When you come online, when you go offline, and your availability status and message.

By allowing another user to subscribe to you (typically this is done when adding them to your contact list), you opt in into this transfer.

Your Public Profile

Your public profile information (vCard) and avatar image can be queried by users who know your Jabber ID.

Push Services

If you enable push notifications (e.g. on a mobile client), the data that is required to perform the push notification (typically a device ID and message meta data) is transmitted to servers designated by the client application. The processing on those servers is subject to the data protection policies of the respective client application and push service provider.

Rectification and Erasure

You can access, change and delete the following information stored about you with a compliant XMPP client, after logging in with your Jabber ID:

• your contact list and chatroom bookmarks
• your vCard and avatar
• your offline messages
• your message archives

To obtain information about data processed and stored on other XMPP services, please contact their respective representative.

Representative

The representative for all purposes of data protection is Rob Loranger: E-mail/Jabber ID rob at loranger dot xyz

You need to identify as the holder of a given Jabber ID to obtain any information about it.